Privacy Policy

Hortense Bryan Center for Education and Food Security

Effective Date: August 2, 2026
 

Introduction

The Hortense Bryan Center for Education and Food Security ("the Center," "we," "our," or "us") is committed to protecting the privacy and personal information of our donors, volunteers, beneficiaries, partners, website visitors, and supporters.
 

This Privacy Policy explains how we collect, use, protect, disclose, and manage your personal information when you interact with our organization, participate in our programs, make a donation, volunteer, or visit our website.
 

By using our services or providing your personal information, you consent to the practices described in this Privacy Policy.
 

Information We Collect

We may collect the following types of information:

Personal Information

• Full name

• Mailing address

• Email address

• Telephone number

• Date of birth (when necessary)

• Emergency contact information

• Organization or employer

• Volunteer information

• Donation history
   

Program Information

When participating in our educational or food security programs, we may collect information necessary to determine eligibility or administer services, including:

• Household information

• School information

• Nutritional needs

• Emergency contact information

• Parent or guardian information (for minors)
   

Financial Information

If you make a donation, payment information may be collected through secure third-party payment processors. We do not store complete credit card or banking information on our systems.

Website Information

When you visit our website, we may automatically collect:

• IP address

• Browser type

• Device information

• Operating system

• Pages visited

• Date and time of access

• Cookies and similar technologies
   

How We Use Your Information

We use your information to:

• Deliver educational and food assistance programs

• Process donations

• Register volunteers

• Communicate with donors and supporters

• Respond to inquiries

• Improve our programs and services

• Maintain organizational records

• Comply with legal obligations

• Prepare grant reports and impact assessments

• Send newsletters and organizational updates (you may opt out at any time)
   

Children's Privacy

Protecting children's privacy is a priority.

When collecting information about minors participating in our programs, we obtain consent from a parent or legal guardian whenever required by law.

Information about children is collected solely for legitimate educational, nutritional, safety, or program administration purposes.

We do not knowingly collect personal information from children through our website without appropriate parental consent where required.
 

How We Protect Your Information

We maintain reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction.

These safeguards include:

• Secure computer systems

• Password-protected databases

• Restricted staff access

• Secure payment processing

• Regular monitoring of information security practices
   

While we strive to protect your information, no method of electronic transmission or storage can be guaranteed to be completely secure.
 

Sharing Your Information

We do not sell, rent, or trade your personal information.

We may share information only when necessary with:

• Payment processing providers

• Technology service providers

• Grant-making organizations (using aggregated or required reporting data)

• Government agencies when legally required

• Professional advisers or auditors

• Emergency personnel when necessary to protect health or safety
   

Any third parties receiving personal information are expected to maintain appropriate confidentiality and security protections.

Cookies and Website Analytics

Our website may use cookies and similar technologies to:

• Improve website functionality

• Analyze visitor traffic

• Remember user preferences

• Enhance user experience
   

You may disable cookies through your browser settings, although some website features may not function properly.
 

Email Communications

If you subscribe to our mailing list, you may receive:

• Newsletters

• Program updates

• Event invitations

• Fundraising campaigns

• Volunteer opportunities
   

You may unsubscribe from marketing communications at any time by using the unsubscribe link in our emails or contacting us directly.
 

Data Retention

We retain personal information only as long as necessary to:

• Provide our services

• Meet legal and regulatory obligations

• Maintain financial and organizational records

• Resolve disputes

• Enforce organizational policies
   

When information is no longer needed, it will be securely deleted or destroyed.
 

Your Privacy Rights

Subject to applicable law, you may have the right to:

• Access your personal information

• Request corrections

• Request deletion of your information

• Withdraw consent where applicable

• Request restrictions on processing

• Update your contact information

• Opt out of marketing communications
   

Requests will be processed within a reasonable period and in accordance with applicable laws.

Third-Party Websites

Our website may contain links to third-party websites.
 

The Hortense Bryan Center for Education and Food Security is not responsible for the privacy practices or content of external websites. Users are encouraged to review the privacy policies of those websites before providing personal information.

Changes to This Privacy Policy
 

We may update this Privacy Policy periodically to reflect changes in our programs, legal requirements, or operational practices.
 

Any updates will be posted on our website with a revised effective date.
 

Continued use of our services after changes are posted constitutes acceptance of the updated policy  updatedolicy.

Hortense Bryan Center for Education and Food Security. All rights reserved.